Bulk Mail Information
Bulk Mail will almost always have an indicia on it. Even thought the indicia says that the postage is paid, it isn't until paperwork is submitted with the mail to the Palmer Twp. Post Office. So that means you can't just take an envelope or post card that has the indicia on it and throw it in a mail box. If this is done, the post office can consider it misuse and the college could lose its permit.
These are the indicia's we use:
Pre Sorted |
Pre Sorted |
Non Profit |
|||||
First Class Mail |
First Class Mail |
Standard Mail |
Standard Mail |
||||
U.S. Postage |
U.S. Postage |
U.S. Postage |
U.S. Postage |
||||
PAID |
PAID |
PAID |
PAID |
||||
Easton, PA |
Easton, PA |
Easton, PA |
Easton, PA |
||||
Permit No. 108 |
Permit No. 108 |
Permit No. 108 |
Permit No. 108 |
||||
|
 |
|
|
For information on a specific indicia, click on the button that corresponds with the indicia in which you are interested.
Post Cards
Minimum size |
3.5 X 5 |
Maximum size |
4.25 X 6 |
Preferred size |
4.25 X 5.5 |
In order to qualify for post card rate, the card must fall within these sizes. Otherwise the card will go for $0.42 instead of $0.27
We prefer the 4.25 X 5.5 size for a post card because it fits perfectly as 4 up on an 8.5 X 11 sheet of paper.
Letters
The maximum size for a letter 1oz or less is 6 1/8 X 10 1/2. Anything over that size will be incur a surcharge on top of the $0.42 first class rate, but only if it's 1oz or less.
Self Mailers
When designing your self mailer, it is important to remember that the Post Office prefers to have the fold at the bottom and the opening at the top. Also, the minimum paper weight for a self mailer is 60lb. and it would need to have a tab at the top to keep it closed.
Mailing Lists
The easiest list format for us is an Excel Spreadsheet with headings at the top. The headings should be as follows:
Alumni ID (If Applicable)
Combined Mailing
Combined Mailing 2
Name Hierarchy
Spouse
Pref Address Business Name
Pref Address 2
Pref Address 1
Pref Address
City
State
Zip Code
Nation (only if foreign)
Everything needs to be kept separate and uniform, so please do mix information in the separate fields. Example: You shouldn't put a business name in any field except Pref Business Name.
Combined Mailing is both the alumni and their spouse on one line. Example: Mr. & Mrs. John Q. Smith
Name Hierarchy consists of: Prefixes / titles, first name, middle name or initial, last name and suffix (if applicable)
Pref Address should Always and only be used for the actual street address. (ex. 730 Sullivan Rd.)
Pref Address 1 and 2 are for other address info such as Apt. numbers, suites or building names for example.
Please, please, please do NOT put City, State and Zip Code in one field because our software will not separate this information and your mail might be returned to you by the U.S. Post Office.
Notice: Canada is not part of the United States, therefore if you place Canadian Provinces in the State field, you MUST ALSO Place Canada in the Nation field.
Do not place city codes for foreign addresses in the Zip Code field. If a city code is similar to a U.S. Postal Zip Code, our software will change the address to the city that matches that Zip Code in the USA, and that's where your mail will be delivered.
The Post Office reads the address from the bottom because that is the most important information. The name is the least important.
A correct Address looks as follows:
Mr. John Q. Smith
ABC Business Solutions
The Big Building, Suite 400
123 Any Street
Easton, PA 18042
An incorrect address looks as follows:
Mr. John Q. Smith
123 Any Street
The Big Building, Suite 400
ABC Business Solutions
Easton, PA 18042
Any deviation from this format will not allow you to recieve postal discounts.
Home About Us Guidelines Price Guide Paper Samples Bulk Mail info Xerox info
Reprographics Printing & Mailing Request Two Color Stationery Order Form